Procedure for EAC Certification

Procedure and Issues

In this document, we would like to explain the potential difficulties and issues that may arise during EAC certification and the selection of a certification service provider. We will outline the procedure and the individual steps of certification or EAC declaration for various products and point out possible complications.

The EAC certification is required for products intended for sale in the EAEU countries. The EAEU includes Russia, Belarus, Kazakhstan, Armenia, and Kyrgyzstan. It is advisable to inform yourself early about the current requirements, seek professional support, and carefully plan the process to avoid problems.

Selection of Service Providers for Certification 

There are many different EAC certification service providers in Germany, European countries, and the EAEU states. The selection of service providers for EAC certification requires careful consideration and planning, as this is an important step to ensure that your products meet the necessary compliance requirements for trade in the EAC market. 

Here are some considerations that should assist you in selecting a service provider:

General reputation and accreditation: it is highly beneficial to work with a company that has a good reputation and is accredited by the competent EAEU authorities. The reputation can be verified through references, and the accreditation can be checked via an accreditation number in the unified online register. 

It is important to understand that there are very few certification bodies accredited for all product groups. Certification service providers work with reliable testing laboratories that are accredited in their respective fields.

Online register of EAC certification bodies: ensure that the selected service provider has experience in conformity assessment. A company specializing in EAC certification services can guide you through the EAC certification process much faster and more reliably. 

The accreditation of the company can be verified on the website of the EAEU certification authorities. A company accredited by the EAEU certification authorities must have a presence in the EAEU states, meaning that if a German company offers EAC certification, it must have either a branch or a partner company in the EAEU states. 

AC Inorms GmbH is a German company specializing in EAC certification processes for the export of German products to the Eurasian Economic Union, making us a competent and reliable export partner for all German exporting companies.

Specialization and Professionalism

When selecting a service provider for EAC certification, we recommend paying attention to the specialization and professionalism of the certification company. 

We recommend requesting a reference list from the certification service provider of the EAC certifications conducted for German or European manufacturers. 

Furthermore, it is advisable to review the certification history of the service provider in the joint online register of the EAEU states; the EAC certification register contains all essential information about the certification companies and the applicant companies. 

It is of great importance to select a more experienced and competent EAC certification service provider. Collaborating with inexperienced and incompetent service companies can lead to significant problems for your company and your products. 

EAC Certification Expertise

The EAC certification experts at AC Inorms GmbH are competent, experienced, and reliable. We regularly deal with various product groups and have accumulated sufficient experience and expertise to bring your products to the EAEU market quickly and safely.

AC Inorms Group LLC is a corporate group that specializes exclusively in EAC certifications and EAC approvals worldwide. AC Inorms Group LLC is represented in Germany and the DACH region by AC Inorms GmbH. 

Thus, the corporate group has sufficient competence and experience for the secure handling of EAC certification processes for the export of German products to the Eurasian Economic Union.

Application for Certification 

For the EAC certification process, an authorized application in the EAEU member states is required. In this case, the manufacturer appoints a legal entity as an authorized representative who takes responsibility for the certification process. 

The representative acts as the contact person for the conformity assessment body and the customs authorities in the EAEU states. The authorized representative must be registered in one of the EAEU member countries according to EAEU regulations and have a permanent contact address.

Responsibilities of Authorized Representatives:

1. Registration in the EAEU member state: the authorized representative must be registered in one of the EAEU member countries. This registration is necessary to meet the legal requirements of the EAEU countries.

2. Communication with the conformity assessment body: the authorized representative is the interface between the manufacturer and the certification authorities. They ensure that all required documents are submitted and are available for any further questions.

3. Retention of EAC documentation: the authorized representative is responsible for keeping necessary documents and records, including the retention of state registrations, EAC certificates, and EAC declarations.

4. Communication with customs authorities: in the event of customs inspections or inquiries, the authorized representative is the contact person for the customs authorities in the EAEU countries.

5. Product labeling: the authorized representative is responsible for ensuring that the product is properly labeled with the EAC marking.

6. Compliance with local regulations: the authorized representative must ensure that the product complies with the national regulations of the EAEU countries and take all necessary steps to ensure EAC compliance.

Within the AC Inorms Group LLC, we have two legal entities that offer application services exclusively for our clients, meaning it is only offered for the products that we have approved ourselves. 

The representatives are located in the Russian Federation and the Kyrgyz Republic. This provides a secure and reliable solution for the EAC certification of your products.

Technical Operating Documents

For EAC certification, operating documents are required to demonstrate the conformity of your products with the technical regulations of the EAEU states. The exact requirements may vary depending on the product category.

Generally, the technical operating documents include the following elements:

1. Technical specifications: detailed descriptions of the technical properties and features of the product or equipment.

2. Technical drawings: precise drawings of the product that include all relevant dimensions, materials, and construction details.

3. Schematics and diagrams: for electrical or electronic products, schematics are required to clarify the operation and wiring.

4. Operating manual: clear and complete instructions for the safe installation, use, maintenance, and disposal of products. This is particularly important to ensure that the user can use the product properly and safely.

5. Test reports and inspection protocols: results of conducted tests that demonstrate conformity with the technical guidelines. These may include safety and performance tests.

6. Declaration of conformity: a written statement from the manufacturer or their authorized representative that the product meets the technical requirements of the EAEU states.

7. Data sheets for components: information on all essential components of the product, including technical specifications and manufacturer information.

8. Quality management documentation: if applicable, documentation and records regarding the manufacturer's quality management system and the products.

9. Certificates of conformity for components: additional certificates that demonstrate the EAC conformity of components and assemblies with the technical requirements.

It is important to ensure that all information in the technical operating documents is accurate and complete. These documents will be reviewed by the conformity assessment body to ensure that the product meets the requirements of the technical guidelines.

Before starting the EAC certification, it is advisable to consult with an experienced professional with expertise in EAC certification to ensure that all required documents, records, and information are correctly available.