EAC Certification for Large Projects

EAC Certification / Eurasian Conformity

The EAC Certification (Eurasian Conformity) is a conformity assessment applied in the countries of the Eurasian Economic Union (EAEU). The current EAEU countries are: Russia, Belarus, Kazakhstan, Armenia, and Kyrgyzstan. 

An EAC certificate confirms that the goods comply with the TR CU/EAEU regulations and EAC safety standards. With an EAC approval, the goods can be sold in the markets of the EAEU member states.

EAC Certification of Large Projects

For the implementation of large projects in the EAEU states, the relevant products must generally undergo EAC certification or EAC declaration, provided they fall within the scope for which mandatory EAC approval is required. 

The mandatory conformity assessment regulations may vary depending on the type of project. For example, construction machinery, production facilities, electrical equipment, elevators, and many other products must undergo EAC conformity assessment. 

The EAC certification of large projects in the countries of the Eurasian Economic Union is an important step to ensure that the involved products, facilities, and systems comply with the applicable TR CU/EAEU guidelines. 

Large projects in the EAEU states can encompass a variety of industries, such as construction, energy production, mining, transportation, and many others. Many products used in these industries are subject to mandatory certification requirements. 

EAC Certification Process for Large Projects

To obtain EAC certification for a large project, the involved machines and equipment must be certified individually. This means that each machine integrated into the project must undergo the required EAC conformity assessment procedures to confirm its suitability for use in the EAEU countries.

The EAC certification may include various steps, such as:

1. Identification of applicable EAC standards
2. Assessment of the equipment by a certification body
3. Conducting audits by the certification body
4. Conducting tests by the certification body
5. Registration of EAC approvals
6. Preparation of required EAC accompanying documents
7. Regular monitoring of product quality 

It is important for companies involved in large projects in the EAEU member states to begin planning and executing the EAC certification early, as the approval process can take time. Collaborating with experienced certification bodies can help make the process efficient and smooth.

AC Inorms GmbH is a German company based in Mönchengladbach, specializing in EAC conformity assessment of German goods for export to the countries of the Eurasian Economic Union. Thus, we are a competent, experienced, and reliable export partner for EAC certification in the DACH region. 

For large projects, it is essential that all involved goods have the required certifications to avoid delays or issues during the project in the EAEU states. Obtaining EAC certificates and EAC declarations requires compliance with TR CU/EAEU regulations of the EAEU member states.

EAC Certification Matrix for Large Projects

A certification matrix for EAC certification is a useful overview of the various product categories, standards, and requirements relevant for conformity assessment in the countries of the Eurasian Economic Union. 

Here is a simplified version of such a matrix:

This matrix is only an example and may vary depending on specific requirements and products. Companies wishing to sell products in the EEU countries should carefully review the exact standards and requirements for their products and ensure that they conduct all relevant tests and assessments to achieve EAC conformity.

EAC Operating Documentation for Large Projects

The creation of comprehensive EAC Operating Documentation for large projects in the countries of the Eurasian Economic Union is crucial to ensure compliance with applicable regulations and to guarantee the smooth operation of the project. 

This EAC documentation should include all relevant information necessary for the operation, maintenance, and safety of the involved facilities and equipment. Here are some key elements that should be included in the EAC operating documentation:

1. Technical Specifications: detailed description of the installed facilities, equipment, and systems, including their technical characteristics, capacities, and operating parameters.

2. Operating Instructions: clear and comprehensive instructions for the operation of the various components of the project, including operational procedures and emergency measures.

3. Maintenance Plans: schedules and procedures for the regular maintenance and inspection of the facilities and equipment, including required spare parts, lubricants, and maintenance tools.

4. Safety Documentation: safety data sheets, risk analyses, hazard assessments, and other relevant information to ensure safe operation and compliance with occupational safety regulations.

5. Quality Control Documentation: records and reports of tests, inspections, and quality controls conducted during the operation and commissioning of the facilities and equipment.

6. Emergency Plans and Procedures: plans for managing emergency situations, including evacuation procedures, communication protocols, and contact information for emergency services.

7. Regulatory Documentation: copies of EAC certificates, declarations of conformity, and other legal documents that demonstrate compliance with applicable regulations.

8. Training and Qualification Documentation: records of training and qualifications of personnel responsible for the operation, maintenance, and monitoring of the facilities and equipment.

The creation and maintenance of this EAC operating documentation requires careful planning and organization to ensure that all relevant information is accurate and up to date. It is important that the EAC documentation is easily accessible and that all involved personnel are informed about its contents.

Metrological Certification for Large Projects

The metrological EAC certification is part of the conformity assessment procedure applied in the countries of the Eurasian Economic Union to ensure that measuring devices and instruments comply with the applicable metrological requirements. 

Metrology refers to the science of measurement and encompasses the accurate and reliable determination of quantities such as length, mass, volume, pressure, temperature, etc.

The EAC certification for metrological devices and instruments is important to ensure that measurements in various industries and applications, including trade, industry, healthcare, and environmental protection, are accurate and meet international standards. This includes, among others, scales, thermometers, measuring devices for electrical quantities, flow meters, and pressure gauges.

The process of metrological EAC approval involves the following steps:

1. Identification of applicable regulations: Determining the specific technical regulations and standards that apply to the measuring device in question.

2. Evaluation and testing of the measuring device: Conducting tests and examinations to ensure that the measuring device meets the established requirements. This may include calibration tests, accuracy checks, and other metrological procedures.

3. Documentation and certification: Preparing the necessary documentation, including technical documents, test reports, and declarations of conformity. After successful examination, the certificate is issued, confirming compliance.

Metrological certification is particularly important for companies that manufacture or use measuring devices and wish to sell their products in the EAEU countries. A properly certified measuring device ensures compliance with legal requirements and contributes to the reliability of measurement results.

Fire Protection Certification for Large Projects

The EAC Fire Protection Certification is a conformity assessment that ensures that products and materials related to fire protection comply with the applicable standards and regulations in the countries of the Eurasian Economic Union.

This certification is crucial to ensure that construction products, fire protection equipment, and other materials meet the necessary safety requirements and can be used in buildings and structures.

Typical products and materials subject to EAC Fire Protection Certification: 

1. Fire protection coatings: Materials applied to surfaces to protect them from fire or to slow the spread of fire.

2. Doors and windows: Doors, windows, and other building components that help prevent or control the spread of fire within a building.

3. Fire protection clothing: Protective clothing that shields against heat, flames, and other fire-related hazards, including firefighter suits.

4. Smoke detectors and fire protection systems: Devices and systems that help detect smoke and fire early and trigger alarms to protect lives and property.

The process of fire protection certification involves the following steps:

1. Identification of applicable regulations and standards: Determining the specific technical requirements and standards that apply to the product in question.

2. Testing and evaluation of the product: Conducting tests to ensure that the product meets the established fire protection standards. This may include fire tests, smoke tests, heat release tests, and other relevant assessments.

3. Documentation and certification: Preparing the necessary documentation, including technical documents, test reports, and declarations of conformity. 

Fire protection certification is essential for manufacturers, importers, and users of fire protection products to ensure compliance with legal requirements and to help protect lives and property from the dangers of fire.

EAC Declaration for Large Projects

The EAC Declaration for large projects essentially follows the same principles as the EAC Declaration for individual products, but with some specific adjustments due to the extensive and complex nature of large projects. 

Here are some key aspects of the EAC Declaration for large projects:

1. Comprehensive Assessment: Large projects may involve numerous products, installations, and systems. Therefore, the EAC Declaration requires a comprehensive assessment of all relevant products and components to ensure compliance with applicable technical regulations.

2. Holistic Approach: Instead of considering individual products separately, a holistic approach is often taken for large projects. This means that the conformity of the entire project is assessed as a whole, taking into account the interactions between the various components.

3. Responsibilities: In large projects, the responsibility for the EAC Declaration may be distributed among several parties, including the main contractor, subcontractors, and suppliers. It is important that responsibilities are clearly defined and documented to ensure that all parties involved fulfill their obligations.

4. Coordination of Documentation: The documentation for the EAC Declaration of large projects can be extensive and may include a variety of technical documents, test reports, declarations of conformity, and other documents. Effective coordination and management of this documentation is crucial to ensure the project's compliance.

5. Adherence to Deadlines: Large projects can have complex schedules and dependencies. It is important that the EAC Declaration is completed in a timely manner to avoid delays in the project timeline.

Therefore, the EAC Declaration for large projects requires careful planning, coordination, and collaboration among all parties involved to ensure that all relevant products and components comply with the applicable TR CU/EAEU guidelines and that the project can be successfully completed.

Costs of Certification for Large Projects

The Costs of EAC Certification for large projects can vary significantly depending on various factors, including the type of project, the number and type of facilities and equipment involved, the complexity of the conformity assessment, the number of countries in which the project is carried out, and the experience and expertise of the consultants and certification bodies involved.

Here are some of the main cost factors that must be considered for EAC certification, EAC marking, and EAC declaration for large projects:

1. Testing and certification costs: the costs for conducting the required tests, inspections, and evaluations of the involved facilities and equipment can constitute a significant portion of the total costs. These costs vary depending on the type of products, the number of tests and inspections, and the respective testing laboratories.

2. Documentation and administrative costs: the preparation, review, and management of the required documentation for EAC certification or EAC declaration require time and resources. This includes technical documents, test reports, declarations of conformity, and other relevant documents.

3. Consulting costs: Many companies engage external consultants or experts to assist them in planning, implementing, and managing the EAC certification. The costs for these consulting services can vary depending on the scope of support.

4. Travel and logistics costs: if tests or audits need to be conducted on-site, additional costs for travel, accommodation, and transportation may be incurred.

5. Monitoring and follow-up costs: after EAC certification, regular monitoring audits or updates of the conformity documentation may need to be conducted, which can incur additional costs.

The exact costs for EAC certification of a large project can vary widely and should be considered within the framework of a detailed cost calculation and budget planning. 

It is also important to consider potential savings and efficiency gains through proper certification, as this can help minimize risks and facilitate access to the markets of the Eurasian Economic Union.

Duration of EAC Certification for Large Projects

The duration of EAC certification for large projects can vary significantly depending on various factors. In general, the duration of EAC certification for large projects can take several months to a year or longer.

Some of the main factors that can influence the duration of EAC certification are:

1. Scope of the project: the larger and more complex the project, the more time is typically required for conformity assessment, as a greater number of products and systems may be involved that need to be tested and certified.

2. Preparation time: the time required to prepare and submit all necessary documentation, technical specifications, and samples for testing can affect the overall duration of certification.

3. Testing and certification time: conducting the required tests, inspections, and evaluations by accredited testing laboratories and certification bodies can also take time. The availability of testing facilities and testing capacities, as well as the processing times of certification bodies, can influence the overall duration.

4. Communication and coordination: effective communication and coordination among all parties involved, including manufacturers, suppliers, certification bodies, and, if applicable, authorities, is crucial to avoid delays and ensure a smooth certification process.

5. Complexity of requirements: the complexity of the technical requirements and standards applicable to the project can also affect the duration of certification. Projects that require more extensive testing and evaluation may take longer.

It is important for companies working on large projects that require EAC certification to begin planning and preparation early to avoid delays and ensure that certification is completed on time. 

Careful project planning and effective collaboration with experienced consultants and certification bodies can help minimize the duration of certification.

Representation for EAC Certification of Large Projects

In the EAEU states, it is required that the manufacturer has a presence in the economic area of the Customs Union of the EAEU states in order to carry out the EAC approval.

Typically, a distribution partner of the manufacturer acts as the applicant. It must be taken into account that subsequently only this distribution partner has the exclusive right for sales activities in the EAEU member states and must issue a distribution power of attorney for all other distribution partners.

In such situations, the manufacturer becomes dependent on the individual distribution partners. If you wish to maintain independence, we can engage a contractual partner with a presence in the EAEU states for you. Such a task can be undertaken by our Eurasian branch.